Creating Beverage Packages

Create a beverage package with one price per guest, a clear list of included drinks for the customer, and estimated quantities for your team to order and pack.

Before you start

Create the wines, beers and nonalcoholic drinks you want to include in your item catalogue. See Items & Categories if you need to add them first.

This example uses a Three-hour beverage package at $55 per guest, with a minimum of 20 guests. These are example settings; use your own pricing, duration and terms.

1. Create a beverage menu header

Open the account menu and go to Settings → Menu Headers. Create a header such as Beverage selection.

Optionally add default commentary to explain the service, such as your responsible service statement and the package’s duration and terms. This text appears beneath the header on the customer’s quote. See Menu Headers and Menu & Category Commentary.

2. Create the package

Go to Items → Packages and choose New Package.

• Name the package Three-hour beverage package.
• Set the price per guest, for example $55.
• Set the minimum number of guests, for example 20.
• Add an optional description and choose an appropriate package category.

3. Select the included beverages

Add Fixed items to the package and select the wines, beers and nonalcoholic drinks included in the offer. These are the drinks available within the package, rather than choices the customer must make when accepting the quote.

Apply the Beverage selection menu header to all the selected beverages so they appear together on the quote.

4. Set your internal quantities

For each beverage, choose per guest and enter your own estimated quantity for the whole three-hour service. Check the unit of the item you are using when entering its quantity.

Puree scales these quantities by the package’s guest count when you add it to a quote. Use estimates appropriate to your own event and service plan, then review the resulting totals for ordering and packing.

5. Set every beverage to Info only

Turn on Info only for every included beverage and leave Show price off. Check all selected rows before adding the selection.

Within a package, Info only keeps the beverage’s quantity for staff while hiding that quantity from customers. With Show price off, the drinks have no separate displayed price; the package carries the charge.

Add the selection and save the package.

6. Add the package to a quote

Create or edit a quote and go to its items page. Open Packages, select Three-hour beverage package, and enter the guest quantity, for example 100.

Add the package to the order and save the quote. See Creating a Quote and Packages for the wider quoting workflow.

7. Check the internal and customer views

In the internal view, check the package charge and the calculated quantities of the included beverages. Your team can use those quantities for dockets, ordering and packing, including external supplier orders where applicable. See External Suppliers.

Open the customer view and check that it shows:

• The package charge.
• The Beverage selection header and any commentary.
• The available wines, beers and nonalcoholic drinks.
• No internal drink quantities or individual beverage prices.

For an unlimited offer, the customer sees the drinks available for the stated duration and terms, while your team retains the quantities needed to prepare for the event.