Photos on Quotes: Show Customers Your Food Before They Book
By Andrew Hemphill · 11 November 2026
A photo of your grazing table sells it better than a paragraph about it. Your quotes can now carry photo galleries: your canapés after the introduction, your plated mains after the menu, a lakeside reception at the end. Your customer sees them on their online quote, in the standard layout or in your own quote template.
Your Photo Library
Open the settings menu and choose Documents & Photos (it used to be called Documents). It now has three views: Documents, Photos and Photo groups.
Photos shows every image in your library as a thumbnail, with its name and size. Upload new photos here, several at once. Each photo can be up to 5 MB, as a JPEG, PNG, WebP or GIF. A photo is a document, so anything you upload here is also in the Documents list, and any image documents you already had are in your library straight away.
A photo’s description is its caption. When you add the photo to a quote, the caption comes with it, and you can change it on the quote.
Item photos (an item’s main photo and its extra photos) and package photos are in your library too. You don’t need to upload them again.
Photo Groups
A photo group is a set of photos you use together, such as “Wedding canapés” or “Table settings”. Adding a group to a quote adds all its photos in one go, in the group’s order.
Go to Documents & Photos → Photo groups and click New photo group. Give it a name, then click Add photos to choose photos from your library, items and packages. Use the arrows on each photo to change the order, or the bin to take one out. A group holds up to 24 photos.
Groups are shortcuts. Changing or deleting a group later doesn’t change quotes you’ve already added it to.
Adding Photos to a Quote
Photos go on a saved quote, from the quote’s page. Find the Attachments card and click its Photos tab. It shows the photos already on the quote and how many you’ve used.
Click Edit galleries (or + Photos at the top of the card) to open the Photos panel. It shows an outline of your quote with a + at each place a gallery can go:
- After the intro: after your introduction, before the venue, packages and menu
- After the menu
- At the end: after the totals and attachments, before the terms
Click a + to place a gallery there, then click Add photos. You can have more than one gallery in the same place. They show one after another, in the order you added them.
Choosing Photos
The picker has a tab for each source: Documents & Photos, Items, Packages and Photo groups. Search by name or caption, tick the photos you want and click Add photos. Ticking a group adds all its photos. The count at the bottom shows how many more fit on the quote.
Captions, Order and Titles
Each gallery in the panel shows its photos as tiles:
- Caption: type in the box under a photo. Captions show under each photo on the quote; leave one blank for no caption.
- Order: use the arrows on a photo to move it left or right.
- Remove: the bin takes a photo off this quote only. It stays in your library.
- Title (optional): a heading above the gallery, such as “A taste of the day”. It uses the same heading style as the rest of your quote. Leave it blank for no heading.
- Remove gallery takes the whole gallery off the quote.
A gallery stays where you placed it. To move one, remove it and add a new gallery in the other place.
Limits
- 24 photos per quote, across all its galleries.
- 5 MB per photo when you upload it. Photos you already had that are bigger still work; your customer sees a resized copy.
- A group that doesn’t fit is refused whole. If a group has more photos than the room left on the quote, none of it is added and Puree tells you why. Remove a few photos, or pick single photos instead.
What Your Customer Sees
Your customer sees each gallery where you placed it on their online quote. The photos fill the width of the page in neat rows, with captions underneath, and a tap opens a photo full size.
In a custom quote template, galleries pick up the template’s look: the title uses the template’s own section headings, and the photos line up with its content.
Photos show on the online quote only. They aren’t on the PDF, so a printed or downloaded quote won’t include them.
Good to Know
- Duplicating a quote copies its galleries, titles, photos and captions.
- Your quote keeps its own copy of each photo. If you later replace an item’s photo or delete a photo from your library, quotes that already use it don’t change.
- Earlier versions of a quote show its galleries as they are today, the same as attached documents.
For the step-by-step version, see Photos on Quotes. Questions? Email us at email@puree.app.